Social distancing is the new norm during the pandemic and work from home is a synonym for office. As a result, digital timesheets have redefined how we validate and verify our work as professionals. Time keeping and attendance systems have removed the need for manual processes for time sheets and are a blessing in disguise.
Whether it is the staff, client or workforce mobile apps and dedicated portals through the Geo tracking feature enable timesheet management remotely. Software for the remote workforce is here to stay even if it’s importance has increased manifold over the last year. Time tracking also acts as an enabler for compliance and regulatory issues for companies. Consequently, this facilitates the cost factor within the legal framework of carrying out tasks while at work.
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The degree of sophistication available today which caters to digital timesheets with numerous features is to be seen to be believed. Some of the following digital features have made automated timesheets indispensable: –
Importance of Digital Timesheets
1. The time spent by the workforce on each job is now automated, calculated and collated through Digital Timesheets either through the mobile app or the portal. If one can’t submit digitally then there is another option available by uploading images of tickets for timesheets. The hierarchy in an organization or a Manager can easily verify and validate the time logged in by the workers and approve corresponding bills accordingly. The availability of jobs and job information can be updated instantaneously through inputs on the mobile app. Effortless & efficient process through which leave balance accrual can be processed and this encourages productivity by better utilization of time and resources. Schedules and activities can be planned in a holistic manner without bothering about adherence to those efforts due to automation. Configurable & customizable workflows for digital timesheets can be enabled through the mobile app to streamline a process through accountability. Such timesheets can be suitable for both external clients as well as internal teams. Integration with job portals and accounting software has been a bonus in recent times. Gone are the days which were about spending large amounts on Short Messaging Service (SMS). Push notifications are a relatively convenient and cheaper way of communicating within an organization or with external sources. Useful information can be relayed to teams in an instant without adding to the expenses.
2. Clients can seek changes in shifts, view notes and logs created by the staff to raise issues stemming from electronic timesheets. Timesheets that have already been approved can be sent to the Finance department for invoice and payroll validation. This creates a digital paper trail that gives confidence to the delivery mechanism and as a result can be utilized for bigger deals and tenders. Candidates can be searched, selected and rated in terms of preference to better manage resources and manage timesheets through invoices. All this can be done at the click of a button through a mobile app.
3. An app built for the staff can be utilized for paperless documentation, credentialing and compliance with checks such as VISA, Police, Blue Card alerts, etc. Recruitments and allocations can be driven by logs of every action performed, integration with a CRM for an enterprise and algorithms which would seek the best match for jobs.
These features complement the workforce, clients and staff so that they may function like a well-oiled machine without too much external intervention. These changes are the need of the hour and could be taken as a positive from the repercussions of COVID to build a leaner and lighter organization for the long term. Don’t just buy software to save money, instead, buy software to make you money.